Trail Towns Event Grant Closeout

This is the page that you complete after your event is done and you are ready to closeout the grant and get reimbursed.

The general steps are:

Collect all receipts, invoices, and expenses. Organize them and scan them into a single pdf. This will be uploaded to the form below.
Fill out the excel spreadsheet listing all the receipts, invoices and expenses. Save this for your records. This will be uploaded to the form below.
We recommend that you fill out your responses to the form below on this Word Doc and then save it for your records. Then copy and paste it into the form below.

If you have any questions please contact the Trail Programs Manager at 610-923-3548 ext. 234

Event Grant Closeout Form

Name*
Organization*
Mailing Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Closeout Date
Month
Day
Year
Phone*
Email*
Name of Event*
Date of Event*
If multiple dates, put the last one.
Month
Day
Year
Trail Name*
Name of the trail(s) where the event took place.
Event description and recap.*
Give a general description of the event and what happened
Free or paid event*
Was the event free or did people have to pay a fee to participate?
- Free
- Paid
Price*
What was the price people paid to participate? If there were multiple prices record the average.
Event Attendance*
How many people participated in your event? If multiple events, then the total sum of all participants
Count or estimate?
Is your event attendance number and actual count or general estimate?
- Count
- Estimate
Success story*
What was the best part or result from the event? Share a success story or two.
Improvements?*
What would you do to make the event better next time?
Do you plan on holding the event in the future?*
- Yes
- No
- Maybe
Amount of grant funds request for reimbursement*
How much money are you requesting for reimbursement? Must be at least percent in agreement of total costs up to the maximum amount in your award agreement.
Amount of matching funds used?*
How much funds did you use at match? At minimum it needs to be at least as much as the grant funds requested.
Match source(s)*
What source(s) did the matching funds come from?
Total Project Cost*
Sum of grant funds + match funds
Funds Use*
General description of what the funds were used for.
Photos
Please upload 2-3 photos from your event. If you have trouble uploading email them to [email protected]
Drop files here or

Max. file size: 100 MB.
Spreadsheet of expenses
Upload the spreadsheet of expenses that list each expense that adds up to the total project cost. If you have trouble, email it to [email protected]
Max. file size: 150 MB.
Copy of receipts upload
Scan all of your receipts, invoices, and expenses and combine into a single pdf that you upload here. These expenses should match the ones listed on the spreadsheet. If you have trouble email it to [email protected]
Drop files here or

Max. file size: 150 MB.

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Event Grant Closeout Form

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Trail Towns Event Grant Closeout

Event Grant Closeout Form

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