Trail Towns Amenity Project Closeout

This is the page that you complete after your amenity is installed and you are ready to close out the project and get reimbursed.

The general steps are:

Collect all receipts, invoices, and expenses. Organize them and scan them into a single pdf. This will be uploaded to the form below.
Fill out the excel spreadsheet listing all the receipts, invoices and expenses. Save this for your records. This will be uploaded to the form below.
We recommend that you fill out your responses to the form below on this word document then save it for your records. Then copy and paste it into the form below.

If you have any questions, please contact the Economic Development Manager via email or call 610-923-3548 ext. 2229.

Amenity Project Closeout Form

Name*
Organization*
Position / Title
Close out Date
Month
Day
Year
Email*
Phone*
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Project Description*
Describe the project and the amenity
Help trail users*
How does this amenity encourage/promote/help trail users?
Success Story*
Share your success stories or feedback you have received from the community about this project. Please describe the project/activity/event including what, when, where, why and how. Please list who else helped make this accomplishment possible (landowners, funders, programming partners, planning committee, volunteers)? List successes, both quantitative (# of acres/trees/trail miles/people impacted) and qualitative (testimonials, observations).
Estimate use*
Estimate how many people use this on a daily basis or weekly basis.
Maintenance*
How will this be maintained? Who will maintain it?
Installed Date*
If more than one item, list the last date.
Month
Day
Year
Reimbursement request*
Amount of money requested for reimbursement. Percent must be at least the percent listed in your award agreement.
Matching Funds*
Amount of matching funds towards cash costs of project.
Match Source*
Source or sources of the additional funding.
Total Project Cash Costs*
Reimbursement request + matching funds = Total Project Cash Costs
Spreadsheet of expenses*
Upload the spreadsheet of expenses and other funds use to pay for the project. Make sure that each expense is listed and that your total adds up to the total project cost. If you have trouble uploading email it to economicdevelopment@delawareandlehigh.org or call 610-923-3548 X234.
Max. file size: 128 MB.
Copy of receipts upload*
Scan all of your receipts, invoices, and expenses and combine into a single pdf that you upload here. These expenses should match the ones listed on the spreadsheet. If you have trouble call or email economicdevelopment@delawareandlehigh.org
Drop files here or

Max. file size: 128 MB.
Photos*
Included 2-4 photos of the project/amenity. If you have trouble uploading, email economicdevelopment@delawareandlehigh.org
Drop files here or

Max. file size: 100 MB.
Funding Acknowledgement*
You are required to submit record of funding acknowledgement. Please submit a picture of the funding acknowledgement site install at project site, on sign, or in publication should be included if applicable.
Drop files here or

Max. file size: 100 MB.
REVIEW
Please review your closeout form before clicking the submit button. If you have not completed all of the "required" sections, your closeout will not be submitted.

Amenity Project Closeout Form

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Trail Towns Amenity Project Closeout

Amenity Project Closeout Form

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